Book a Stall
How to Book a Stall
Thank you to all the Stallholders who came to our Festival this year! In 2019 the Newtown Festival Street Fair Day will be on Sunday 3 March, and we expect stall bookings to be open soon – we will email a Stalholders’ Newsletter when bookings open, if you are not on the list you can subscribe now.
NEW for 2019: Please note that the early bird discount prices apply to payments made before 10 November 2018, and that stall bookings CLOSE on 10 February 2019.
When you book – you will be emailed our invoice as soon as you submit the online booking form. Occasionally the email from the booking system is caught by spam filters – if yours doesn’t arrive straight away please check your spam and other folders, then contact us if it can’t be found.
First in first served: prospective stallholders will be placed on a waiting list if the Festival is booked out early, so please book, pay, and fill out the relevant forms early.
Please read the notes below before filling in your booking form:
ARE YOU BOOKING A STALL FOR A COMMUNITY OR SPORTS GROUP?
You can book a small information stall space for $25, and an information space that will fit a 3m x 3m gazebo for $50, but if you need a different size because you have a big display or you are selling goods, then please book the size of stall you need then email us to discuss a discount on the stall fee. Newtown Festival is very interested in helping host special displays.
This is used for our online stall directory which we publish on our website one or two weeks before Fairday (when all the final site allocations are complete).
FOOD and DRINK
If you sell anything to eat or drink then select Yes – selling food. This applies to stalls selling drinks only e.g. coffee or lemonade. It also applies to sweets, jams, sauces, honey – anything edible. If all your food is pre-packaged and for taking home, not for eating at the Fair, make a note of this on the ‘comments’ box of the booking – we can reduce the food stall levy.
After you have booked please complete our online Newtown Festival Food and Drink Stall Information form
For more information about safe food handling, WCC requirements, Zero Waste and recycling, or for details of where food stalls can be located at the Street Fair please use the stalls page tabs (above)
DESCRIPTION OF STALL AND CONTENTS – used for the online STALLS DIRECTORY
Make what you sell (or the info you give out) sound inviting! Up to 15 words suggested – long descriptions will be edited.
The keyword searchable directory is how people can find your stall at the Festival. The directory stays online for the rest of the year.
Find a Stall is currently the 2018 Stalls Directory, listed in Festival stall block clusters.
PREFERRED LOCATIONS, SITE REQUIREMENTS and COMMENTS
Here you can tell us anything else you want us to know about your stall set up needs. Elaborate on where you would like to be and why. This is a good place to tell us your second choice of Stall Zone (in case your first choice isn’t available). Bookings open early, straight after each year’s Festival so selecting a preference is no guarantee of getting a site in that zone.
Stall Site Locations has detailed Festival information to help you choose where to be.
The earlier you book and pay for your stall the more likely it is that you will be allocated a stall site near the zone you prefer.
TERMS and CONDITIONS
When you complete the booking application you will be asked to confirm that you accept the Festival Terms and Conditions – please read them!
The Newtown Festival Street Fair happens rain or shine, there are no refunds for weather.
Festival Stalls Trading Hours
8.30am/9.00am – 5.00pm
Many of the side streets stalls go until 6pm, Newtown Avenue until 8pm, and in Wilson Street until 8.30pm
Stall Site Info Packs
Upon payment, and forms accepted, info packs will be sent out in mid-February. These show exactly where your stall site is and your nearest recycling station. They have instructions particular to your part of the Festival. Included is a copy of our Road Closure and One-way Fair Bypass map marked up to show you the ONLY vehicle ENTRY to the Festival at set-up.
Stall Set Up
Access to your stall site for set-up is from 6.30am. The ONLY vehicle ENTRY to the fair is by Constable Street, where the Festival site marshals direct you to your site.
Traffic flow on site is ONE-WAY Once at your stall site please unpack as quickly as possible and move your vehicle as soon as you can, to minimise congestion. After set up please drive carefully to your nearest exit. ALL vehicles must be off the site by 8.30am – there is no parking next to your stall.
If your STALL SITE is empty at 8.30am we might move another stallholder in. In the morning you need to turn up on-time, rain or shine.
Stall Pack Up
The stall market ends at 5pm in Riddiford, Constable and Rintoul Streets. To ease pack-out congestion the side street locations run later.
Come back in where your SITE PACK tells you, usually where you went out in the morning. Our Site Marshal crew escort WALK YOUR VEHICLE back to your stall. This begins at 5.30pm, but it’s a slow moving process back in through the crowds. Narrow streets full of stalls, people and other stall vehicles mean sometimes you will have to stop and wait. Expect at times to be stuck in a queue within the fair.
It is very important that stalls stop trading at 5pm so the crowds begin to disperse.
When you are packed and ready to leave the Marshal crew escort WALK YOU to the nearest exit.
All electrical equipment used onsite needs to have current Portable Appliance Test (PAT) tags.
All powered sites are supplied by temporary generators. Our amazing power provider works through the night to have the stall electrical network ready for the morning. Expect the power supply to be on by 9am. If you are using power from us to keep your goods hot, or cold, you will need to arrange a way to do this till the power is on around 9am. Please bring at least a 6m extension cord (without joins) that has a current PAT tag to connect to the power supply point near your stall. If you use 32 amp power you will be asked what sort of plug you have when you book.
Please provide your own surge protection if you are plugging in sensitive electronic equipment [e.g. microwave, ipad, laptop, till, eftpos terminal, etc].
The powered sites are primarily in the food precinct areas – its very difficult for us to provide power to stalls in Riddiford Street.
If you are bringing a generator to the Festival it must not exceed 60dB. Noisy generators will not be allowed on site.
If you aren’t able to book online then: Download and print the paper Stall Application 2019 (PDF, 110 KB) and post the completed form to PO Box 7316 Wellington 6242, or bring it to the Festival Office at 123 Daniell St, Newtown.