Book a Stall
Newtown Festival 2020
Please note – stall bookings will close on February 1st 2020.
You will be emailed our invoice as soon as you submit the online booking form. Occasionally the email from the booking system is caught by spam filters – if yours doesn’t arrive straight away please check your inbox folders, then contact us if it can’t be found.
Our Stallholders’ e-Newsletters keep you informed leading up to the Festival
Terms & Conditions
When you complete the booking application you will be asked to confirm that you accept the Festival Terms and Conditions – please read them!
The Newtown Festival Street Fair happens rain or shine, there are no refunds for weather.
The prices depend on the size of the stall, whether it is an information stall or you are selling goods, whether you are selling food, and have ordered a table or power from us. See the details here.
A Community or Sports group can book a small information stall space for $25, and an information space that will fit a 3m x 3m gazebo for $50, but if your group is selling goods (or you need a different size because you have a big display), please book the size of stall you need then email us to discuss a discount on the stall fee.
Newtown Festival is very interested in helping community and sports groups, and also in hosting special displays.
These are questions you will be asked on the booking form –
This is used for our searchable online stall directory which we publish on our website one or two weeks before the Festival (when all the final site allocations are complete).
Choosing a Preferred Zone
Stall Site Locations has detailed Festival information to help you choose the zone you would prefer.
Please note that selecting a preference is no guarantee of a site in that area – in particular Zones A and B, in Riddiford St, are very popular and quickly get oversubscribed.
The earlier you book and pay for your stall the more likely it is that you will be allocated a stall site near the zone you prefer. First in first served – prospective stallholders will be placed on a waiting list if the Festival is booked out early. Every year we end up with wait-list, so to be sure of a spot it is a very good idea to book and pay early, up till 1st November its cheaper too!
Choosing the size of site, & type of stall
Match the size of your site to the size of your set up, remember to allow for your towbar length. Unless your vehicle is part of your stall set up there is no parking within the Festival site.
Select your stall type, and order tables or power from the Festival if you need it.
Does your Stall use Power?
Please tick this box if you are ordering power from the Festival, have your own generator, or if you are running a lead from premises behind your stall on the street. We need to know about all powered stalls so our electrician can check for safety on site.
Our booking form doesn’t have a button for ‘Powered from premises behind the stall’ so please tick ‘own generator’ then explain in the comments panel at the end of the form.
All electrical equipment used onsite needs to have current Portable Appliance Test (PAT) tags.
Powered sites are supplied from local three phase 32 amp feeds, generator trucks and generator trailers. Our amazing power provider works through the night to have the stall electrical network ready for the morning. Expect the power supply to be on by around 9.15am. If you are using power from us to keep your goods hot, or cold, you will need to arrange a way to do this till the power is on just after 9.15am. Please bring at least a 6m extension cord (without joins) that has a current PAT tag to connect to the power supply point near your stall. If you use 32 amp power you will be asked what sort of plug you have when you book.
Please provide your own surge protection if you are plugging in sensitive electronic equipment [e.g. microwave, ipad, laptop, till, eftpos terminal, etc].
The powered sites are primarily in the food precinct areas – its very difficult for us to provide power to stalls in Riddiford Street.
If you are bringing a generator to the Festival it must not exceed 60dB. Noisy generators will not be allowed on site.
Does your Stall sell Food or Drink?
If you sell anything to eat or drink then select Yes – selling food or drink. This applies to stalls selling drinks only e.g. coffee or lemonade. It also applies to sweets, jams, sauces, honey – anything edible. If all your food is pre-packaged and for taking home, not for eating at the Fair, make a note of this on the ‘comments’ box of the booking – we can reduce the food stall levy.
As soon as you have booked please complete our online Newtown Festival Food and Drink Stall Information form When you submit this your online form stays live and you are emailed your own personal online copy, so it can be updated at any time should you change what you are selling, or how you are serving it.
Please note that almost all the food stalls in Zone B, mid-Riddiford St, are run by local businesses outside their own premises. We recommend that other food stalls choose a different location as their first preference.
The stall page tabs (above) have more information about:
Description of Stall and Contents – used for the online Stalls Directory
This is where you say what your stall is selling, or outline the information you are giving out. This will be on your listing in our stalls directory, published on this website when stall allocations are complete. Make what you sell (or the info you give out) sound inviting! Up to 15 words is suggested – long descriptions will be edited.
If you have other descriptions of your stall set-up you want to tell us please put these in the ‘comments’ section below.
The keyword searchable Find a Stall directory is how people can find your stall at the Festival. The directory, listed in Festival stall block clusters, stays online for the rest of the year.
Find a Stall is currently showing the 2019 Stalls Directory
Preferred Locations, Site Requirements and Comments
Here you can tell us anything else you want us to know about your stall set up needs. Elaborate on where you would like to be and why. This is a good place to tell us your second choice of Stall Zone (in case your first choice isn’t available).
Key Information for Stall Holders
Festival Stalls Trading Hours
8.30am/9.00am – 5.00pm
Many of the side streets stalls go until 6pm, Newtown Avenue until 8pm, and in Wilson Street until 8.30pm
Stall Site Info Packs
Site Info packs will be emailed out in mid-February to all stallholders who have paid for their bookings and completed their online food forms. Site Packs show exactly where your stall site is and your nearest recycling station. They have instructions particular to your part of the Festival. Included is a copy of our Road Closure and One-way Fair Bypass map marked up to show you the ONLY vehicle ENTRY to the Festival at set-up.
Stall Set Up
Access to your stall site for set-up is from 6.30am. The ONLY vehicle ENTRY to the fair is by Constable Street, where the Festival site marshals direct you to your site.
Traffic flow on site is ONE-WAY Once at your stall site please unpack as quickly as possible and move your vehicle as soon as you can, to minimise congestion. After set up please drive carefully to your nearest exit. ALL vehicles must be off the site by 8.30am – there is no parking next to your stall.
THERE IS NO PARKING anywhere inside the Festival on the street, parts of the road not marked as stall sites will be being used for other Festival activities or performances.
Near, and even inside, the Festival there are several community groups fundraising, offering stallholder all-day off street carparking for $20.
If your STALL SITE is empty at 8.30am we might move another stallholder in.
In the morning you need to turn up on-time, rain or shine.
Stall Pack Up
The stall market ends at 5pm in Riddiford, Constable, Rintoul and Normanby Streets . To ease pack-out congestion several side street locations run later.
Come back in where your SITE PACK tells you, usually where you went out in the morning. Our Site Marshal crew and our Stall Holder Car Parade dancers escort WALK YOUR VEHICLE back to your stall. This begins at 5.15pm, but it’s a slow moving process back in through the crowds. Narrow streets full of stalls, people and other stall vehicles mean sometimes you will have to stop and wait. Expect at times to be stuck in a queue within the fair.
It is very important that stalls stop trading at 5pm so the crowds begin to disperse.
When you are packed and ready to leave the Marshal crew escort WALK YOU to the nearest exit.
We look forward to seeing you on Sunday 8 March 2020
If you have any questions, please feel free to contact us